Modern Systems at Tenders Preparation and Evaluation and Competitive Negotiation

Modern Systems at Tenders Preparation and Evaluation and Competitive Negotiation

 

Date & Location: (12-16/Feb) Istanbul– ( 02-06/Apr) Kuala Lumpur

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Course Overview

Introduction:

This course will feature:

  • Developing a Specific Statement of Requirements based on the actual needs of the organization
  • Communication and understanding of stakeholders needs
  • Preparing a robust and viable Tender Package
  • Analysing risks and problems within the Evaluation phase
  • Developing the right evaluation criteria for a specific project
  • Monitoring the performance of the selected suppliers

 

Program Objectives:

  • Understand why projects fail and the reasons for failure
  • Analyse the difference between the Needs and Wants of the end user
  • Apply powerful interpersonal techniques to improve communication with stakeholders
  • Determine the various risk associated with preparing the Tender Package
  • Implement a dynamic and ethical evaluation criteria
  • Understand the importance of Ethics in the Tender Process
  • Improve the negotiation skills and tactics to create a win-win result

 

Who Should Attend?

  • Contracts, Contract Administration Professionals
  • Tendering, Purchasing, Project Management Professionals
  • Engineering, Operational, Finance, and Maintenance Professionals

But will also suit a variety of individuals who are involved in the planning, evaluation, preparation and management of tenders, specifications, awards, and contracts that cover the acquisition of materials, equipment, and services and who are in organizations whose leadership want high levels of competency in those involved in these activities.

 

Program Outline:

DAY 1

Determining the Bidding Process within Your Organization

(Understanding the whole process and the strategy adopted by your organization to select the very best suppliers/contractors to deliver a service that exceeds expectations).

Key competencies include:

  • Engagement techniques
  • Managing expectations
  • Developing a process

Topics to be covered:

  • Determining the actual requirements
  • Understanding the scope, budget and time
  • Forming the bid team
  • Choosing Open or Selective Bidding
  • Agreeing the bid evaluation criteria
  • Engagement with the internal key stakeholders

DAY 2

Preparing the Bid Package, Pre-qualification and Issuing the ITT

(Developing the tactics and processes to ensure that the Bid Package contains all the relevant information and the terms and conditions are specific to that bid).

Key competencies include:

  • Decision Making
  • Delegation
  • Compliance and Governance

Topics to be covered:

  • Bid Documents
  • Contract Terms and Conditions
  • Drawings and Specifications
  • The process – expressions of interest, pre-qualification questionnaires, ITTs
  • Proposed contract documents
  • Pre-Bid Conference

DAY 3

Bid Opening and Bid Evaluation Process

(Developing processes that are robust, transparent and agreeing the evaluation criteria to be used to achieve an outcome that represents true value for money).

Key competencies include:

  • Team working
  • Delegation
  • Decision Making processes

Topics to be covered:

  • Purpose of evaluation in the procurement process
  • The key to best practice evaluations
  • Evaluation methods
  • Requirement to distinguish between selection and award criteria
  • Use of a scoring model to evaluate price and dealing with the lowest price approach
  • Most economically advantageous tender (MEAT) approach – A balance between quality and cost

DAY 4

Awarding the Contract and Post Tender Negotiations

(Through a fair and equitable commercial and technical evaluation, reaching agreement and consensus on who to award the contract and enter into Post Tender Negotiation).

Key competencies include:

  • Data analysis process
  • Negotiation strategy
  • Communication skills

Topics to be covered:

  • Selecting the successful bidder
  • Cautious Rejection of Bidders
  • Determining what is Successful Delivery of the contract
  • Agreeing Contract Terms and Conditions, SLAs and KPIs
  • Negotiation basics and the Ethics of Negotiation
  • Common Negotiating Mistakes
  • Persuasion methods, counteraction strategies, common tools and tactics for a Win-Win Negotiation

DAY 5

Managing the Contract Post Award and Performance Management

(Understanding the vital elements of forming a legal contract and managing the performance of suppliers/contractors through the life cycle of the contract to achieve success).

Key competencies include:

  • Understanding contract law
  • Supplier Performance Management
  • Change Management

Topics to be covered:

  • Introduction to basic contract law
  • Forming the contract
  • Contract Modifications
  • Performance management
  • Contract termination and exit
  • Lessons Learned